FRIENDS OF SANGAM FOUNDATION
A Company Limited by Guarantee, Registered No: 4627919
COUNCIL MINUTES, 11th March, 2006
(For information, this was started just prior to the AGM, was adjourned for the AGM, and was completed after the AGM.)
Present: David Fish, Mary Anne Hall, Mary Heath, Eleanor Nesbitt, Derek Noel, Sandra Noel, Stephen Petter, John Smithson, Sue Smithson, Gillian Waddilove, William Waddilove.
Apologies for absence were received from: Joy Barrow, Hugh Boulter, Vanessa Bowtell, Liz Dowler, Nehru Fitter, Jo Hallett, Jill Lane, Clare Lockwood, Julia Rose, Sam Settle, Ruth Sherred, Sarah Thorley
Minute 2006/1 Acceptance into Membership
There were no applications for membership
Minute 2006/2 Resignations
There were no resignations
Minute 2006/3 Chairperson's Report
Eleanor Nesbitt’s Report for 2006 was read, accepted, and signed. It will be filed with these minutes. It was to be presented to the AGM as the Directors' Report.
Minute 2006/4 Treasurer's Report
David Fish pointed out that donations were down by about £1000 during 2005 as compared with 2004, but the funds sent to Sangam were up by about £2000. About £600 had been sent each month, of which £400 was used for teachers’ salaries and £150 for the bus. Teachers were earning on average about £40 a month.
David said that the generosity of people interested in the project amazed him. Of the income of about £6000 about £2000 came from regular donations and £2500 was added by ad hoc donations. £778 was a refund of tax on Gift Aided donations.
David said he would like to have more information from Sangam Foundation about how the money was used. Eleanor Nesbitt said she was about to visit Sangam School and would try to try to establish whether it would be possible to have more locally funded initiatives so that there was not so much dependency on our giving.
However, the accounts for 2005 were not complete. It was decided that an Extra-ordinary General Meeting would be called as soon as possible to receive them. The meeting expressed appreciation of the work of our Treasurer.
The meeting adjourned during the AGM.
FRIENDS OF SANGAM FOUNDATION
A Company Limited by Guarantee, Registered No: 4627919
MINUTES OF THE THIRD ANNUAL GENERAL MEETING.
COVENTRY, 11th MARCH, 2006
(Document reference FOSF_AGM_Mins06)
Present: David Fish, Mary Anne Hall, Mary Heath, Eleanor Nesbitt, Derek Noel, Sandra Noel, Stephen Petter, John Smithson, Sue Smithson, Gillian Waddilove, William Waddilove.
Minute 1 Directors’ Report
The Directors’ Report, 2005, was read and accepted.
Minute 2 Treasurer's Report
The accounts for 2005 were not complete. The Council was to call an Extra-ordinary General Meeting as soon as possible to receive them.
Minute 3 Appointment of Directors.
The following members were appointed to the Council:
Joy Barrow, Hugh Boulter, Trupti Edwards, David Fish, Jo Hallett, Clare Lockwood, Eleanor Nesbitt, Stephen Petter, Carole Taylor, and William Waddilove
Minute 4 Appointment of Independent Examiner
It was agreed that we ask Doris Scotford to examine our accounts for 2005 and 2006.
Council Meeting resumed:
Minute 2006/5 Members of Council
It was noted that all the Council members had been re-appointed by the AGM
Minute 2006/6 Appointment of Officers
Eleanor Nesbitt was re-appointed as chair
David Fish was re-appointed as treasurer.
Minute 2006/7 Applications for Membership
Our administrator suggests that officers be given the authority to accpet applications for membership; this would be done by email consultations with the members of the Council. The meeting agrees that this should be so.
Minute 2006/8 Application of Funds
Council discussed policy in relation to donations to the work of Sangam School. We have always hoped that monies could be used to make improvements, not always to go to core funding. Since the early days of FOSF when the only local source of funding dried up we have been supporting the school by providing money for teachers’ salaries. This proposal is that we acknowledge the actual situation.
Minute 2006/9 Fundraising by Sangam Foundation
We encourage Sangam Foundation to explore ways of raising funds so that the school can be more secure. We will continue to send what we can afford on a monthly basis.
Minute 2006/10 Publicity
We will send material to "The Friend" hoping for inclusion of an article, after Eleanor Nesbitt’s return from India. We will enquire whether our organisation might be publicised at BYM perhaps though the Quaker Southern Asia Interest Group.
Minute 2006/11 Newsletter
William Waddilove, our Newsletter Editor reported on the last mailing and updating of the mailing list. 360 Newsletters were printed and spare copies were available. The next issue was to be a tribute to Kamla Sawhney.
The meeting closed at 4 pm.
It was suggested that the next AGM would be on Saturday 10th March 2007 at Coventry Friends Meeting House.